The process to organize your office is to first identify what is important and then prioritize into categories. There are 5 process categories to organize your office. They are recycle, shred, current, reference and historical.
Recycle and Shred Process
Begin by making a decision to keep it, recycle it, or shred it for all your documents. Ease into the process by dividing into two piles. One pile is for your recycling material, the other is for shredding confidential material.
Keep It Process
Next in the process is to separate your documents into current, reference or historical material.
Your current and reference material is the only information that is kept in your office. Current material is filed in the top cabinet while reference material is filed below for quick access. Your historical documents are packaged, labelled properly and placed in a separate storage area. The reason for removing your historical documents is you no longer need to refer to them and creates more space in your office.
It is far easier to manage an office space when it is equipped to locate information at your fingertips. Your clarity for decision making increases as your surroundings improve.
Elizabeth Densmore is the owner of Office 2 Office in Vernon, BC. Office 2 Office offers a range of office efficiencies for your small business to operate at top capacity by introducing the tools, training and strategies to become more effective and productive. Elizabeth provides the guidance to streamline systems that accelerate, organize and simplify everyday processes.