You have sorted all your documents into current, reference, or historical compartments. It is now time to develop a tracking system suitable to your thought patterns. Set up correctly and logically, you will be able to locate a document in 60 seconds or less.
How it Works
Your own thought process creates the pattern. It works in conjunction with your style of work and business needs. Find the pattern and your system will flow. The magic happens when you hone in and grasp your own pattern that is logical to you. Almost immediately you will adapt to the system and understand why your documents are filed or stored away in a specific place. Your own thought processes create the pattern.
How is this accomplished?
1. Do a little each day
2. Schedule time to develop your system
3. Maintain on a continuous basis
Our brains especially in business look for patterns that are consistent, familiar, as well as a level of comfort. Find the pattern that is logical to you and the system for your business will flow naturally. Organizing your documents will no longer be painful or feel like a burden. You can keep up with your files and know everything is available at your fingertips. Ease into your new system at a pace that is comfortable to you. The best course of action is to do a little every day.
Your confidence will increase as your office surroundings become more organized. As you become more accustomed to the new daily routines you developed your business will grow.
Elizabeth Densmore is the owner of Office 2 Office in Vernon, BC. Her ingenuity to think outside of the box provides creative solutions to eliminate office chaos and restore peace of mind to businesses struggling with disorder in their office environment.